PM Software and Workbooks

I often get asked the question, “Why do I need a Project Manager, can’t I just use (insert software name here).” and my answer is always the same, “Using your preferred software or internal tools for your organization is a great foundation for the tracking of a project and even assigning resources, but it is not even close to being able to replace a PM.

Software and tools such as MS Project, Monday, Trello, Wrike, and countless other tools are great tools for keeping a project or a project team on task. However, it is just a tool and not a replacement for a quality PM.

Tools like these are typically designed around communication and assigning people (resources) to a task.

However, it is still up to the designated administrator to check in with their team, request updates, and then compile those updates and project statuses for a report back to the project stakeholders. 

Another way to look at these tools is the same way you should look at craftspeople. You can purchase all the hammers, nails, tape measures, and even the paint, but do the people you assign these tools to know how to use them and use them well enough to coordinate building a top-notch quality home or facility? Chances are, you would rather hire a quality contractor or builder based on their portfolio of projects and their customer reviews, right? 

A good project manager will be able to utilize any tools and software that you may have already implemented in your organization. If you haven’t chosen one, they will likely be able to help you select the platform that is right for you and your team. They will also be able to have those necessary conversations with the rest of the project team to ensure that workflow doesn’t stop, quality and safety remain of the highest priority, all while managing costs and schedules all the way to the desired result of your project.  

Contact us and let us put your existing tools to work!

Why a Project Management Professional (PMP)

Why a Project Management Professional (PMP) and not just another administrator with additional time? 

PMPs are formally trained individuals required to have a specific amount of education and experience in the project management space, and that’s before they are required to attend additional training and pass a rigorous 200 question test. Additionally, to maintain their certifications, they are required to complete additional training and work within the PM field and submit these hours and courses through the PMI Website

In addition to PMPs individual experience, they are also taught in the following:

Benefit/ Business case identification and clarification: Perhaps you have an idea, and think it would vastly improve a current existing situation, but is it worth the cost and process of implementing a project? A PMP can help give you a breakdown of why you should or shouldn’t pursue a project, and if they are the right person for the job. 

Generation and implementation of a plan: Depending on where you are from, there is an old reference to success called “the 5 Ps,” or “the 6 Ps.” This stands for Proper Prior Planning Prevents Poor Performance. In other words, without a plan, many projects are doomed before they even start. PMPs are skilled creators of Schedules, Work Breakdown Structures, Resource allocation, and Closeout processes. 

Project Controls: The three main constraints of a project are cost, Scope, and Time. Not having a good plan to reach your desired outcome, many times project experience plateaus, stalls, or hard stops because the cost becomes too high, the timeline for when the project result was needed has passed, or the scope continually changed until the desired outcome looks nothing like it did at the time of the project inception. PMPs are skilled in all the tools necessary to keep projects moving on time, on budget, and within the agreed-upon scope. 

A subtext to this, but just as important is maintaining the desired quality of the project solution, throughout the entirety of the project. Additionally, identification and mitigation of risks associated with the project. 

Accountability: PMPs are committed to the values of honesty, responsibility, respect, and fairness. Because of these values, there is a paramount desire to take 100% accountability for all facets of a project. Even when there is bad news to be shared, or an unforeseen risk has manifested itself, PMPs are the first to own it find solutions. 

Contact us to see how a PMP can improve your project.

Why You Need a Project Manager

According to the Project Management Institute, a project is “a temporary endeavor undertaken to create a unique product, service, or result.” This can mean anything from building a building, developing and implementing efficiency programs within an existing process, or providing the desired solution to a specific problem. 

Many organizations treat Project Managers (PM) as a part-time position, something to “/” behind some other professional title. For example, “CTO/ Project manager” or “Facility Manager/ Project Manager.” This is completely acceptable if their PM duties are limited to a few hours a year, perhaps even a small office furniture upgrade that does not require much more than hiring a single vendor or subcontractor and ensuring that they perform the work on time. However, if you are like most organizations, many of these “project managers” have other, more pressing responsibilities that leave the PM side of their title significantly lacking, which could result in poor results from the aforementioned vendors.

Before taking on or assigning PM responsibilities to one of your team members, you should ask yourself the following questions:

  • Do we have time? 
  • Do we have the capacity in our existing responsibilities?
  • Do we have the experience and tools required to ensure your project is successful on your own?

If you have ever been part of a team trying to reach a goal or “result,” and found yourself or your team constantly moving the completion date or having a difficult time organizing and prioritizing the efforts needed to reach this goal, then you know exactly what we are talking about. The reason usually lies in not having one (or more) of the questions mentioned above covered. 

Last but not least, a dedicated PM can drive your project with a focus on the project constraints of Cost, Scope, Schedule, Quality, Benefits, and risks without having detracted from their standard day to day activities.

Contact us to see what our PM team can do for you.